Stanford
Graduate Financial Support

Monitor and Verify Graduate Financial Support

Related Task:Recommended Resources
Review all GFS-entered financial support summarized by student, funding source/PTA and/or departmentGFS > Grad > GFS Grad Aid Sum for ALL Stu (PS_GFS009GR)
includes all students in a department; even those without funding in GFS

GFS > Grad > GFS Grad Aid Sum by Student (PS_GFS008GR)
Summarizes funding in GFS for the specified quarters/years. Default format: sort-and-summarize by student.
Offers many search options:

  • if the search is based on student-status (student’s degree/status, department, emplid, etc), reports
    all aid for those students;
  • if the search is based on the source of funding (PTA, paying-department, etc), includes all students
    with GFS-funding from that source and reports only the aid from-that-source Never includes students without GFS aid.

GFS > Grad > GFS Grad Aid Sum by Money Srce (PS_GFS007GR)
Same as PS_GFS008, except:
 

  • includes very useful “Active Aid download” section
     
  • default format: sort-and-summarize-by-funding source (Task-Org and PTA).
GFS > Grad > GFS Grad All Student Aid Search by PTA (PS_GFS033GR)
Includes all students funded on a particular PTA and shows all of their GFS aid for the specified quarters/years.
Review Third-Party Contracts providing outside tuition and/or fees support to students (non-GFS data), and corresponding Info-Only entries in GFSGFS > Grad > Grad Third Party Contracts Report (PS_GFS034GR)
Guides departments in entering or revising the Info-Only lines in GFS, and in investigating related external stipend support for Info-Only entry
Identify and resolve Unapplied AidGFS > Grad > Unapplied Aid Report (PS_GFS015GR)
Review current disbursement status for an individual or group of studentsGFS > Grad > GFS Grad Aid Disbursement Status (PS_GFS006GR)
Review recent activity in GFS for a student or group of studentsGFS > Grad > GFS Grad Recent Activity (PS_GFS014GR)
Summarize TA Appointment data by department, PTA, FTE, etc.GFS > Grad > GFS Grad TA Report (PS_GFS032GR)
User must set limits for the TA-types you want to report on; can be set to include RA although it was developed for TA summaries.
Review aid that you entered, based on the date(s) you did the data entryGFS > Grad > My GFS Grad Work Log (PS_GFS017GR)

Review details of paychecks issued by Payroll, including both assistantship and hourly pay. For example: check for missed-back-pay on assistantships, or investigate concerns about “hours actually worked” if an hourly- appointment seems to conflict with fellowship or assistantship policies

(Reports payroll -payments including disbursements and off-cycle payment requests from GFS)

GFS > Student Gross Pay (PS_GFS024)
returns results only if student is currently active
Dashboards > Finance > Payroll and Labor Management > Actual Pay Details by Employee
(not automatically available to GFS users; authority is granted by the Oracle Financials authority- granter in each school)

Review final expenses and commitments (approved aid that has not yet disbursed) reported on Stanford PTAs

(Data is from Oracle Financials, reflecting monthly posting of actual expenses disbursed from GFS and includes expenses for Postdocs and Non- Matrics as well as Graduate Students)

Dashboards > Finance > Consolidated Expenditure Reporting
(not automatically available to GFS users; requires Oracle training and authority granted by the Oracle-Financials authority granter in each school)